How the bidding and procurement activities "cost control"

Government procurement activity's primary purpose is to save procurement costs, due to operational problems, we inadvertently, elevation of the entire procurement activities costs, savings and spend is "upside down" phenomenon, looked very uneconomical, concern, study and control of tendering and procurement activities of costs is very important. Purchase cost of control include tender operation cost, actual cost, acceptance and use cost three key links. A, tender operation cost control (up-front cost control) (a) reduce feibiao occurrence probability. Firstly, enhanced purchasing work planned, and generally not free to cancel the purchase. Purchasing units in insurance purchasing transaction, be sure to prioritize, plan carefully to ensure that the entire organization, and procurement work carried out in an orderly manner to avoid work-order and result in cancellation of the procurement tasks. Secondly, the procurement budget fight foot to avoid unreasonable result feibiao budget, so that procurement budgets remain sufficient tension, it is necessary to achieve low-cost procurement, but also to enable the successful vendor profitable, making procurement budgets both "stiff" and "flexible" quality. Once again, in settings where feibiao and invalid tender as to the statutory conditions prevail, reducing human conventions, tender documents on important matters, particularly where the invalid tender feibiao and should be marked in bold, for potential suppliers to bid to "friendship reminder", as a novice vendors provide business counselling and advice, there is not a valid tender feibiao scenarios and scenarios, you should be too cautious. (2) on the same or similar project with subcontracting tender. Government procurement plan arrangements to tend to focus on, according to the seasonal variations or work needs to be some commonality of purchasing items such as computers, air conditioners, and other arrangements in the relative concentration of time period to purchase, this will be daily sporadic purchases into amounts larger procurement project, centralized procurement by Government to achieve its fragmented procurement of scale cannot be achieved. On the one hand, you can purchase items implement vertical merge, on different procurement projects, such as product category, character, function, etc. are basically the same or similar, should be combined to put together complete, such as printers, fax machines, and so on, can be combined into "Office automation products" to purchase, this will expand procurement scale, improve the efficiency of group purchasing. On the other hand you can purchase items implement horizontal merger, in centralized purchasing of substantive action, breaking units, sectors and even geographical limitations, the implementation of similar projects across units, cross-industry, cross-border merger, to maximize the size of centralized purchasing. (3) improved operational means, promoting e-procurement. Save on Office supplies and venue rental charges, compress the running cost of government procurement. Building electronic government procurement is compression stocking costs, procurement transaction platform to quickly realize the "electronic" localities to actively establish government procurement Web site as "electronic transactions", from Protocol service platform, targeted procurement, accumulated experience, and gradually extended to the entire field of government procurement, the procurement of human needs in the procurement of goods, works or services over the network to the same financial sector submitted directly to the procurement plan, the financial sector through the network for approval, and after the approval of the procurement plan is transferred to the central purchasing bodies or procurement. Tendering and procurement agencies should adopt computer making universal document format of procurement documents, to the vendor at the same time provide paper and e-procurement documents, facilitate vendor making the tender documents, on the distance of the supplier should, through e-mail to provide procurement documents, some regions in promoting free tender documents, the vendor can from government procurement websites free download purchase documents. Evaluation work implementing paperless, places where conditions are to be high standards and construction bid, bid evaluation places to purchase the necessary computer equipment. (4) to promote regional linkage-based supplier procurement agreement. Regional interaction is in the field of government procurement and a new initiative, and the Protocol service is started on the Government procurement area linkage "golden key", the success of regional interaction patterns and enriched the agreement to promote an agreement the supplier supplies. Agreement the supplier era, the city and County Government procurement not stereotype entangled in tube separation or dogma stratigraphic establishment, from a broad perspective on issues, we must firmly grasp the fundamental principles of public procurement and basic objective work. Agreement, the supplier must be decentralized procurement, but large centralized, regional linkage may attract a higher level of the supplier, to a greater extent to achieve lower prices, more efficient, service, better target, in the start area on the linkage of the agreement, the supplier will have more of their abilities, their produce is more visible, so it is proven. Second, the actual purchase cost control (ongoing cost control) (1) the agency cost control 1, belongs to the Government's centralized procurement project should delegate the administration of centralized purchasing agencies, most of them are free services jicai, tender fees, no commissions, vendors will be happy to come to the Agency's project jicai, spending less. 2, non-government procurement projects, including the departments centralized procurement project, as far as possible by purchasing their own actions, such as temporary capacity is not enough to be the principal-agent, you should first select jicai bodies, and then select community intermediary agents, reducing agents service charge costs. (B) the price cost control 1, encourage price reasonable use three assessment methods, of minimum bid evaluation method and cost-effective method of use. In deciding what evaluation methods, according to the specific requirements of the procurement projects and features to choose the most relevant, most advantageous bid of standardized operation, in order to improve the relevance of evaluation method and the applicability to firmly. For standard custom merchandise and of universal service, adhere to the minimum bid evaluation method is used, the minimum bid evaluation method of use, do to prices for main factors determine the winning vendor, that is, all meet the substantive requirements of bidding documents, pursuant to the uniform assessment of the minimum quotation price elements to raise the minimum bid bidders as successful suppliers. Using the grading method, to reasonable setting price points the weights to determine the proportion of price points, not the pursuit of marginalization, which does not artificially set statutory minimum proportion to really reflect price factors, the importance of government procurement. Determine the "benchmark price", uniform use of low-priority process, satisfy the requirements of the tender documents and tender with the lowest priceThe tender offer price for bid basis, its price is divided into full marks, other bidders to price bid by the consolidated in accordance with the benchmark price-based equivalent price score weighting. 2, the introduction of the brand competitive brand competition generated by the huge funds to save space by purchasing a single brand to achieve, and it is inconceivable that traditionally single brand competition inevitable belts have a price protection and supply control color, procurement prices high, conspiracy tender subject to accompany marked quite surrounding. Brand competition then let including manufacturers, suppliers are tensed neural brand competition is not only the requirements of the law on government procurement, in line with the basic principles of market economy, is conducive to promoting free competition, fair competition, is also more conducive to procurement people save money, high quality and low price is no longer a tantalizing. In government procurement for the project will set the configuration for quality service and the introduction of indefinite brand, genuine brand competition, will be dealt a severe blow escort sung with standard behavior, you can really solve the problem of high prices, so that procurement people really enjoy to government procurement from low price good things. On the same brand of the same type of product only allows one vendor quote to chronological or take random lots to determine the supplier of the newspaper brand and model to because of the similar product replacement rates, purchase one choice, typically a procurement activities, purchase at least five brands should be positioned. 3. control of capital interest cost in strict accordance with the winning vendor bid to sign the contract, shall not be additional costs, prevent vendor to seek after considering the additional bid. For payment issues prevailing in instalments in spite of the procurement process in the contract, but in occupies the initiative must longer hire-drag, successful provider of capital interest burden and the greater the opportunity costs, these costs will be passed on to the procurement, leading to the purchase price is high, therefore, the payment of the total period should not be too long, and the first pay scale generally should not be less than 70% of the whole paragraph. For performance bond issues, to the legal rate setting, within not more than 2% of the procurement budget. (3) service cost control procurement practice shows that the purchase of unjustified service requirements or cannot be cashed, or influence the purchase of product quality, person should be based on the principle of equal treatment to participate in the procurement activities of the supplier, the scientific and rational set service requirements, and not through a free request to deter or restrictions on the vendor's free competition, this counterproductive for procurement goals, it is difficult to achieve savings in expenditure in the first place, on the contrary, it increases the cost of procurement. To column-free services and times, reference manufacturer warranty regulations requiring suppliers to tender documentation for specific instructions. To the life of the product, will occur in non-free services included in the purchase cost, require suppliers to quote for later reference implementation to reduce uncertainty. III. acceptance and use of cost control (late cost control) (a) in the procurement requirements to force pushing energy-saving products and the formation of the mandatory specification as soon as possible. All levels of Government Procurement Management Department to promote energy-saving products by supervision of procurement, implementation of the public procurement of energy-saving products, implementation advice to strengthen propaganda, efforts in the Government procurement clients in a broad consensus to promote energy-saving products work on government procurement, local government procurement authorities should consciously safeguard State decrees, timely feedback to the higher authorities in the area of energy-saving product purchasing process, the experience, to guide government procurement agencies specification to do energy-saving product purchasing and effectively safeguard the principles of publicity, fairness and impartiality. (Ii) acceptance should be done by purchasing themselves organizations acceptance, technology complex large-scale special projects can delegate fees low national accreditation of inspection bodies. For technical complex equipment, procurement shall require suppliers to provide relevant training and technical guidance, the use of procurement staff to master operations essentials, in strict accordance with the operating instructions for use, maintenance and care, reduce maintenance costs. True because the product quality problems and vendor installation issues (exclude force majeure factors) causing personal injury and property damage accident compensation, in the tender file description from the successful suppliers.